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In Another Explicit Win for Employers, Supreme Court Says that Class Arbitration Must Be Explicitly Authorized

On April 24, the U.S. Supreme Court ruled that absent explicit authorization, class arbitration cannot be compelled. In Lamps Plus, Inc. v. Varela, the Court issued a 5-4 decision in favor of an employer, who had challenged the lower court's ruling compelling class arbitration. The majority opinion, written by Chief Justice Roberts, concluded that an ambiguous agreement cannot provide the necessary "contractual basis" for compelling class arbitration.

The ruling is a victory for Lamps Plus following years of litigation. In 2016, a hacker posing as a company official persuaded an employee of Lamps Plus to disclose the tax filings of approximately 1,300 employees. The hacker used the information to file a fraudulent tax return in the name of Frank Varela, a Lamps Plus employee. Varela subsequently filed a class action against Lamps Plus on behalf of employees whose information had been compromised. Relying on the arbitration agreement in Varela's employment contract, Lamps Plus sought to compel arbitration on an individual rather than a classwide basis, and to dismiss the suit. The district court rejected the individual arbitration request but authorized class arbitration. Lamps Plus appealed but the Ninth Circuit affirmed in 2017. The Supreme Court granted Lamps Plus' subsequent petition for writ of certiorari on April 30, 2018.

Justice Roberts, writing for the majority, underscored the principle of consent under the Federal Arbitration Act (FAA), writing that under the FAA, arbitration "is a matter of consent, not coercion." Citing to an earlier decision of the Court in 2010, Justice Roberts emphasized that the courts may not infer an affirmative contractual agreement to arbitrate where the language is ambiguous. That case – Stolt-Nielsen S.A. v. AnimalFeeds Int'l Corp. – involved an agreement that was completely silent on the availability of class arbitration and the Court there found that silence was not enough. Using the rationale in Stolt-Nielsen, the Court here held that ambiguity, like silence, does not suffice and the courts should not infer consent when it comes to fundamental arbitration questions.

Additionally, the Court recognized that the Ninth Circuit reached its conclusion based on California's state rule that ambiguity in a contract should be constructed against the drafter. This notion was raised by Justice Kagan in a dissenting opinion, noting that the rule is a common principle of contract interpretation that resolves ambiguities against the party. In addressing and rejecting that point, Justice Roberts held that the rule in fact conflicts with the FAA and is "flatly inconsistent with the foundational FAA principle that arbitration is a matter of consent."

Today's ruling is just the latest in a line of Supreme Court decisions that have backed arbitration. The decision comes nearly a year after the seminal decision in Epic Systems Corp. v. Lewis, which affirmed employers' use of class action waivers in arbitration agreements that employees must sign. The Lamps Plus decision now further signals and extends a pattern in favor of employers when it comes to the use and scope of arbitration agreements in the employment context.
 

OFCCP Proposes Revisions to its Scheduling Letter and Expanded Data Collection

On April 12, 2019, OFCCP proposed significant changes to the agency's Scheduling Letter process, notably by modifying the existing Compliance Review letter and significantly expanding the document and data requests and creating Compliance Check and Focused Review Letters for compliance evaluations under Executive Order 11246, Section 503 of the Rehabilitation Act (Section 503), and Section 4212 of the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA). As proposed, the sub-regulatory changes will increase contractors' burdens significantly by expanding the data and documents that are to be submitted to OFCCP during a desk audit. Although presented as technical updates, the changes are substantive and adverse to federal contractors' interests.

Fortunately, the proposed letters are subject to review and approval by the Office of Management and Budget (OMB) in accordance with the Paperwork Reduction Act. The OMB process allows for comments to be submitted by June 11, 2019. Because of the review process, the proposed letters likely will not be effective until later this year. Because a number of the new provisions considerably expand contractors' obligations, it is likely that OMB will receive comments addressing whether OFCCP's proposed sub-regulatory changes should be authorized and implemented.
 

EEOC Proposes Expensive and Uncertain Processes if the Court Orders a Deadline of September 30 for Employer Pay Data

On Wednesday, April 3, 2019, the Department of Justice informed the Federal District Court that the EEOC could implement pay data collection procedures if the court orders employers to submit the W-2 pay and hours worked data required by EEO-1 Component 2 by September 30, 2019. However, the pay data collection would have to be performed by a contractor at a cost of $3 million and would result in significant uncertainties on security and accuracy matters.

DOJ's submission, which included a declaration by EEOC's Chief Data Officer, was in response to US District Court Judge Tanya S. Chutkan's requirement that the government provide her with their plan to collect the EEO-1 Component 2 data. Judge Chutkan ruled on March 4, 2019 that the OMB's decision to stay the EEOC's revised EEO-1 information collection known as Component 2 was invalid and that it should be implemented immediately. When the EEOC opened its EEO-1 portal on March 18, 2019 seeking only Component 1 data of race, gender, ethnicity by EEOC category, the court, upon the request of plaintiffs, told the government to provide it with a plan for collecting Component 2 W-2 pay and hours worked data.

The submission states that collecting the pay data from employers by September 30th poses a number of issues. First, the Declaration of Dr. Sam Haffer, the EEOC's Chief Data Officer, states that the data processes the EEOC uses to collect EEO-1 demographic data "are not capable of collecting employers' 2018 Component 2 data" and that "it would take nine months to modify the EEOC's current processes to support the collection of large amounts of sensitive Component 2 pay data from 2018." As a result according to Dr. Haffer, the EEOC has determined that using a data and analytics contractor is its only alternative although "there is a serious risks that the expedited data collection process may yield poor quality data because of the limited quality control and quality assurance measures that would be implemented due to the expedited timeline."

Meanwhile, a number of employer groups including The Institute for Workplace Equality represented by FortneyScott filed an amicus brief with the court asking that the pay data collection be postponed until 2020.
 

Wage and Hour Proposes New “Joint Employer” Rule

At a critical moment in the simmering battle over the definition of "joint employer," the Department of Labor's Wage and Hour Division has entered the fray with an emphatic statement.

W&H has issued a proposed new rule on the subject – its first since 1958 – which seeks to cut through a growing thicket of proposals and counter-proposals from a variety of sources, chiefly the NLRB. The core principles of the new rule return the DOL's definition to one that had been the dominant understanding for decades. Under the new rule, joint employer status will be determined under a four-factor test.

Who has the authority to:
  • hire or fire the employee;
  • supervise and control the employee's work schedules or conditions of employment;
  • determine the employee's rate and method of payment; and
  • maintain the employee's employment records.
Since the Obama Administration's attack on the pre-existing rules by elevating factors such as "indirect control" or "reserved rights," there has been a concerted effort by employer groups to clarify the criteria by which "join employer" decisions will be made. W&H has provided precisely the sought-for clarity by "explaining that ability, power, or reserved contractual right to act in relation to the employee is not relevant for determining joint employer status" and noting, further, that analyses of additional factors may be used to determine joint employer status, but only if "they are indicative of whether the potential joint employer is exercising significant control over the terms and conditions of the employee's work."
 

DOL Proposes Change on Regular Rate

On March 28, 2019 the U.S. Department of Labor announced a proposed rule to clarify and update the Fair Labor Standards Act (FLSA) regulations governing regular rate requirements. Regular rate requirements define what forms of payment employers should include and exclude in the "time and one-half" calculation when determining workers' overtime rates. The proposed rule focuses primarily on clarifying what kinds of perks, benefits, or other miscellaneous items must be included in the regular rate. Because these regulations have not been updated in decades, the proposal would better define the regular rate for today's workplace practices.

The Department proposes clarifications to confirm that employers may exclude the following from an employee's regular rate of pay:

  • The cost of providing wellness programs, onsite specialist treatment, gym access and fitness classes, and employee discounts on retail goods and services;
  • Payments for unused paid leave, including paid sick leave;
  • Reimbursed expenses, even if not incurred "solely" for the employer's benefit;
  • Reimbursed travel expenses that do not exceed the maximum travel reimbursement under the Federal Travel Regulation System and that satisfy other regulatory requirements;
  • Discretionary bonuses, by providing additional examples and clarifying that the label given a bonus does not determine whether it is discretionary;
  • Benefit plans, including accident, unemployment, and legal services; and
  • Tuition programs, such as reimbursement programs or repayment of educational debt.
The proposed rule also includes additional clarification about other forms of compensation, including payment for meal periods, "call back" pay, and others.

The proposed rule was published in the March 29, 2019 Federal Register and comments are due on May 28, 2019.
 
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